#Microsoft word set up for mail merge how to#

Once you feel confident with the process and are happy with the end result, you can send out the message to your real recipient list. You can then send out a test message to the test group. If you prefer to test out this functionality first, you could create a test recipient group containing a few people such as yourself, your spouse, or your team members. I have encountered people who find the idea of email merges a little daunting.

Gone are the days of having to one by one change and personalise individual email messages. Did you know that you can also use a mail merge to send bulk email messages? This saves time and quite often your sanity. The process of combining a list of contacts with a letter which you can then merge together and print. Microsoft Office 365 ProPlus Greek (287)Д®nter your email address to subscribe to this blog and receive notifications of new posts by email.For the most part, I find people have heard of a Mail Merge.Microsoft Office 365 ProPlus English (286).

#Microsoft word set up for mail merge how to#

The same way, we can define as Data Source File any other File.Д«elow you can check out the video describing How To Use An Existing Recipient List for Mail Merge in Microsoft Word?ДonвЂ™t Forget To Subscribe To My YouTube Channel !!! With this way, we defined as a Data Source File for Mail Merge, a File that we already had created in a different program, for in my example it was Microsoft Excel. All of these have been explained in a previous post of mine, where you can find here. We can also Refine the Merge List by using the Sort, Filter, Find Duplicates, Find Recipients and Validate Address commands. We can Use The Checkboxes To Add Or To Remove Recipients From The Merge. The Mail Merge Recipients dialog box Is The List Of Recipients That Will Be Used In Our Merge. Once we have finished with Editing the Mail Merge Recipient List, we just press the Ok button at the bottom right corner of the dialog box.

Here we can see all the Fields of our Data Source. In the following image, I selected the Sheet1$ Tablefrom the above example, where then the Mail Merge Recipients dialog box appears. Once finished we just press the Ok button to move on. We also have the option to activate or deactivate the command First Row Of Data Contains Column Headers. We can see the tags Description, Modified, Created and Type. Here, in the following example I only have one Spreadsheet that contains the Data Table. Once the Microsoft Excel Workbook was selected as my Data Source, and then pressed the Ok button, the Select Table dialog box appears as shown below. In my example I have selected a Data Source that was created in a Microsoft Excel Workbook. Once the menu has appeared, we can see all the sort of types of Data Sources we can use for the Mail Merge.

In the next image, I have activated the menu of the command All Data Sources. Here, we must navigate and locate the File that we want to use as a Data Source and then press the Open button.

Once we select the command Use An Existing List, the Select Data Source dialog box appears as shown. In the next image I have selected the command Select Recipients and from the drop-down menu I selected the command Use An Existing List. You Can Type A New List, Use An Existing List Or Select Outlook Contacts. Here we can Choose The List Of People YouвЂ™d Like To Send Your Documents. We must select the Select Recipients command from the Start Mail Merge area of the Mailings tab, as shown in the image below. In this post I will describe How To Use an Existing Recipient List as a Data Source that has been created already. I have also described how to create a New Recipient List as a Data Source to use for the Mail Merge procedure. In previous posts of mine, I have described how to use the Mail Merge feature with the use of the Ribbon and the Step by Step wizard. In each record, a single information in the Data Source, such as the first name, or last name, is called a Field.